​​We’re looking for you!  Make your kids’ school a little better place!

​

The PFO Executive Board is made up of the elected officers, the school principal, and faculty representatives. Our Board works hard to support the school, the students, and the teachers, in order to support many educational programs and foster community with our Dewey Family.

 

Elected Officers

​

Every spring, we accept nominees for the following year’s PFO Officers – President, Vice President, Secretary, Treasurer, Ways and Means Chair, Classroom Representative Coordinator(s), and Scrip Treasurer.

​

The first step is the nomination of candidates for the executive positions. The nomination committee consisting of the school principal, one staff member, the current Vice President, and the current Secretary of the organization oversees the nominations and elections. If you are interested in serving in any of these positions (see descriptions below)—or know someone you think would be a good candidate—please contact the PFO by emailing pfoharrydewey@gmail.com. A nomination ballot will be sent electronically to solicit nominations and the final election will take place in the month of April. ​
 

Elected Officer Job Descriptions

​

President

​

• Oversees and coordinates the work of the executive board

• Presides at PFO executive board meetings and general PFO meetings

• Serves as the official contact, communicator, and representative of the PFO

• Designated as an authorized signer for PFO checks, contracts, and authorizations for payment

• Serves as ex-officio member of all committees (except the Nominating Committee)

• Appoints the chairpersons and members of committees

• Attends all Organization and Executive Board meetings

​

Vice President

​

• Works as the primary aide to the president

• Performs the president’s duties in his or her absence

• Carries out other duties as assigned

• Oversees the chairpersons of standing committees as designated by the President.

• Serves on the nomination committee

• Attends all Organization and Executive Board meetings

​​

Secretary

​

• Takes minutes at PFO executive board meetings and general PFO meetings

• Co-signs formal papers with the president (including authorizations for payment, resolutions and formal letters)

• Handles PFO correspondence as directed by the president

• Maintains and preserves PFO records and important documents to pass on at the end of the term

• Serves on the nomination committee

• Attends all Organization and Executive Board meetings

​​

Treasurer

​

• Maintains permanent records to track funds and financial transactions

• Prepares annual budget for adoption by PFO

• Pays all PFO bills as authorized by PFO

• Keeps an accurate record of receipts and disbursements in a ledger

• Prepares reports for every PFO meeting and an annual financial report

• Ensures taxes and reports required by PFO bylaws, insurance, or federal and state governments are completed and submitted by the due dates

• Attends all Organization and Executive Board meetings

​​

Scrip Treasurer

​

• Maintains permanent records to track funds and financial transactions related to Raise Right fundraising

• Keeps an accurate record of receipts and disbursements in a ledger

• Prepares reports for every PFO meeting and an annual financial report

• Prepare marketing flyers, promotions, and annual goals for this fundraiser

• Orders and distributes physical gift cards not purchased through the Raise Right website

• Provide quarterly updates in the Tiger Tale about purchases made by faculty from their scrip accounts.

• Attends all Organization and Executive Board meetings

 

Ways and Means Chair

​

• ​Oversee all fundraising.

• Propose fundraising activities to PFO with a focus on raising the amount of funds needed to meet the PFO’s budget

• Plan and organize fundraising activities.

• Attends all Organization and Executive Board meetings

 

Room Rep Coordinator

​

• ​Assist in recruiting room representatives for each class

• Manage communication with all the Class Representatives via email, and oversee class representative tasks (Carnival sign-ups, Teacher Appreciation Day duties, School Auction classroom assignments).

• Act as a liaison between the PFO Executive Board, school staff, and the room representatives

• Attends all Organization and Executive Board meetings

 

Committee Position Descriptions

​

​Currently there are 5 committee chair positions that carry on the work of the Organization. The chairpersons of the committees are appointed by the President and serve for one year. If you are interested in serving in any of these positions (see descriptions below)—or know someone you think would be a good candidate—please contact the PFO by emailing pfoharrydewey@gmail.com. A nomination ballot will sent electronically to solicit nominations and the chairs will be chosen following the election of the Board members.

​

Membership Chair

​

• Organize an annual membership drive and promote PFO membership throughout the year

• Maintain a current list of membership

• Attends all Organization and Executive Board meetings

​

Hospitality Chair

​

• Coordinate annual faculty luncheon

• Provide snacks for general meetings and lunch with a loved one

• Purchase gift as the board deems necessary

• Attends all Organization and Executive Board meetings

​

Merchandise Chair

​

• Sell current merchandise at school events

• Create or order new merchandise when needed

• Keep an inventory of available merchandise

​

Volunteer Coordinator

​

• Coordinate volunteers for special events

• Ensure all volunteers are fingerprinted 

​

Communications Chair

​

• Work directly with the President in writing weekly newsletter to update parents to events and happenings with the Organization

• Update social media channels with important information

• Attends all Organization and Executive Board meetings